Open a File

In addition to creating new files, you can open files that you have created and saved previously in order to continue adding data or to edit existing data. Regardless of whether you store a file in a folder on your computer’s hard drive, or on a CD, you can easily access files using the Open	dialog box. If you are not sure where you saved a file, you can use the Open dialog box’s Search function to locate it. When you are finished using a file, you should close it. Closing unnecessary files and programs frees up processing power on your computer
1 Click the File tab. • If the file you want to open is listed under Recent Documents, you can click it to open it. 2 Click Open.

Working With File

Working with Files

The Save As dialog box appears. Note: Another way to save a file is to press + . If this is the first time the file has been saved, Office launches the Save As dialog box. 3 In the Navigation pane, click the library in which you want to save the file (here, Documents). 4 In the file list, navigate to the folder in which you want to save the file. 5 Type a name for the file in the File name field. 6 Click Save. • The Office program saves the             file and the new filename             appears on the program             window’s title bar.

   

  

If you want to be able to refer to the data in a file at some later time, you must save the file. You should also frequently save any file you are working on in case of a power failure or computer crash. When you save a file, you can give it a unique filename and store it in the folder or drive of your choice. You can also change the file type, as described in the tip in this section. You can then open the saved file at a later time. (See the next section for help opening Office files.) 1 Click the File tab. • For subsequent saves, you can click the Save button   on the Quick Access toolbar to quickly save the file. The document’s Info screen appears. 2 Click Save or Save As.

Create a New Outlook Item

Create a New Outlook Item

1 In the lower left corner of the Outlook window, click the type of item you want to create — Mail, Calendar, Contacts, or Task. 2 Click the New Type button. For example, if you are creating a Mail item, the button is labeled New E-mail. If you are creating a Calendar item, the button is labeled New Appointment, New Meeting, and so on.

	The new item opens.

Create a New File

Create a

New File

To work with data in Office 2010, you must create a file in which to store it. If the file you want to create is a Word document, an Excel workbook, an Access database, a PowerPoint presentation, or a Publisher publication, you create a new file using the Getting Started

screen. When you do, you are given the option of creating a blank file or basing the file on an existing template. To create a new item in Outlook, whether it is an e-mail message, a calendar appointment, a contact, or a task item, you use the Ribbon

Create a New File

Create a New Word, Excel, PowerPoint, Access, or Publisher File 1 Click the File`tab.
2 Click New. The New screen appears. 3 Click the type of file that you want to create. 4 Click Create. The new file opens. Note: Another way to create a new file is to press key ctrl+o . Office creates a new file using the default settings

Office Basics

OFFICE FEATURES CHAPTER

Office Basics 1









4 4 • The results window displays a

list of possible matches.

4 Click a link to learn more about a topic.

5 5 • The Help window displays the

article, enabling you to read

more about the topic.

• You can use the Back and

Forward buttons ( and )

to move back and forth

between help topics.

Customize the Quick Access Toolbar

Customize the

Quick Access Toolbar

The Quick Access toolbar, which appears on-screen regardless of what tab is currently you might customize the toolbar to omit those shown in the Ribbon, offers quick access to the commands that appear by default.Save, Undo, and Redo commands. By default, the Quick Access toolbar appears in You can customize this toolbar to include other the top left corner of the program window, commands, such as the Quick Print command or the toolbar below the Ribbon instead.above the Ribbon. You can choose to display another command you use often. Alternatively,



Customize the Quick Access Toolbar



1 Click the Customize Quick Access Toolbar button ().



1 1



2 Click More Commands .



• You can click any of the

common commands to add

them to the toolbar.



• You can click Show Below

the Ribbon if you want to

display the toolbar below the

Ribbon.



The Options dialog box opens with the Customize options shown.

3 Click the Choose commands from

4 Click a command group.